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CIRC 086: DEPUTY GENERAL SECRETARY ELECTION TIMETABLE, NOMINATION PROCEDURES AND ELECTION ADDRESSES

Following the promulgation of POA Circular 79/2024 listed below is the timetable and procedure for the forthcoming election for the Deputy General Secretary.

The period of office for this position will be from February 2025 – May 2028 then subject to a 5 year term thereafter subject to re-election.  

OPEN NOMINATIONS                               18th NOVEMBER 2024

CLOSE NOMINATIONS                             29th NOVEMBER 2024

NB: Branch meetings should be held after Friday 29th November 2024 in accordance with Rule 11.2(a) below

NOMINATION FORMS TO                          6th DECEMBER 2024

CRONIN HOUSE

ELECTION ADDRESS TO                          13th DECEMBER 2024  

CRONIN HOUSE

DISTRIBUTION OF BALLOT PAPERS          6th JANUARY 2025

BALLOT CLOSES                                     3rd FEBRUARY 2025

RESULT ANNOUNCED                              4th FEBRUARY 2025 

SECRET POSTAL BALLOTS: PROCEDURE RULE 11.2

Branch Committee members should:

  • hold a branch meeting to discuss the election or circulate requests for nominations to members via email. No branch meetings, for nomination purposes, should be convened or requests circulated until close of nominations, as stated in the officially published
  • read out or circulate via email all requests for nominations and nominate a candidate for the vacant position or inform the General Secretary that the branch failed to nominate any candidate; and
  • encourage members to

ELECTION ADDRESSES

It is suggested that the following information will assist consistency of the ballot procedures and should be forwarded to the General Secretary at Cronin House by 12.00noon on Friday 13th December 2024. 

  1. Date joined POA
  2. Previous establishment/s
  3. POA Experience (i.e. Branch Chair/Secretary/Committee/length of time in post/NEC).
  4. One photograph
  5. Election Addresses should be typed and sent via email to the General Secretary’s Office at the following email address - nicola@poauk.org.uk. Those candidates who are unable to type their election address can prepare their election address in writing and send it by post to the General Secretary’s Office at Cronin House. It would be helpful if any election address sent by post is sent by recorded delivery.

It would also be helpful for candidates to provide contact numbers with their election addresses.

Candidates are reminded that election addresses must be limited to 500 words. This does not include Nominating Branches and Service History.

Any election addresses over 500 words will be edited.

UP-TO-DATE MEMBERSHIP RECORDS

As you know all national elections are conducted under postal ballot rules and procedures.

It is vital that local officials ensure their membership list is updated and any amendments are reported to the membership department by 12 noon on the 13th December 2024 at the very latest.

Members have the right to receive their ballot papers at home or their place of work.  It is the responsibility of all members to provide an address for postal ballots.  If members wish to amend their ballot address for this and future postal ballots, this again should be done by the 13th December 2024.

Please draw the contents of this Circular to all members as a matter of urgency.

Thanking you in anticipation of your support and cooperation.

 

Yours sincerely

STEVE GILLAN
General Secretary

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Representing over 30,000 Prison, Correctional and Secure Psychiatric Workers, the POA is the largest UK Union in this sector, able to trace its roots back more than 100 years.

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